We recommend, at a minimum, setting a closing date at year-end, however you may consider setting interim closing dates to prevent unintentional changes to reconciled periods throughout the year.Ĭontact Kaufman, Rossin’s QuickBooks ProAdvisors to learn more about protecting your prior year data. Step 3: When the Password Removed screen appears, press Close. Step 2: Enter the answers to your particular security questions and press OK. Extra strategy (For QuickBooks 2019 and prior) Initially, open your QuickBooks and click on the alternative I forgot my password when the screen shows. Step 2 Click the 'Update QuickBooks' option to open the Update QuickBooks box, and then click. Step 1: Open the particular QuickBooks Company file in the given QuickBooks Desktop when it asks you to add the password, press I Forgot my Password. Anyone trying to make a change to a closed period will have to enter the password to save the transaction in QuickBooks. Step 1 Open QuickBooks and click the 'Help' menu located at the top of the program's interface. Choose your closing date and password and click “OK”Įach time you set the closing date, any period prior to that date will be password protected from changes.Here’s how to set a closing date password in QuickBooks: In fact, this step is so important, Intuit has made it very easy for users to perform. It will help ensure that no one inadvertently makes a change that affects a closed period. QuickBooks has a built-in safeguard to prevent users from accidently changing closed periods – a closing date password.Ĭonsider setting a closing date password when you send your QuickBooks file to your accountant. The file you send is going to be the basis for your tax return and/or financial statements, so it is critical that the QuickBooks file remain unchanged once it is sent to your accountant. It is that time of year again: time to reconcile your bank accounts and review your QuickBooks file, before sending it off to your accountant for year-end closing.
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